Privacy

Privacy Policy


1. Introduction

This Privacy Policy explains how S P Payrolls Limited ("we", "our", or "the Company") collects, uses, and safeguards your personal data when you access our website at sppayrolls.com ("Site") or interact with us in any way. This policy also outlines your rights regarding your personal data and how you can exercise them.

2. Legal Basis for Processing Personal Data

We process your personal data for various purposes in compliance with applicable laws, including:

  • Contractual Obligations: To fulfill contracts we have with you, such as processing payroll services.
  • Legitimate Interests: For the operational efficiency of our business, including improving services and website functionality.
  • Legal Compliance: To meet regulatory and legal obligations, such as tax and financial regulations.

Your continued use of our Site constitutes your consent to the collection and use of your data as described in this policy.

3. Data We Collect

We collect the following types of information:

  • Non-Personal Data: This includes anonymous usage data such as browser type, device information, pages viewed, and actions taken on our Site. This data cannot identify you personally but helps us improve user experience.
  • Personal Data: Identifiable data such as name, email address, geolocation, IP address, device identifiers (MAC address, UUID), and other data you voluntarily provide through registration or use of our services.

4. How We Collect Data

We collect data through:

  • Direct Interaction: When you register or provide information on our Site.
  • Site Usage: Data collected automatically during your interaction with our Site (e.g., IP address, browsing activity).
  • Third-Party Sources: Data from third-party service providers, such as analytics tools.

5. Data Usage

We may use your data for:

  • Service Provision: To provide and improve our services.
  • Communications: For notices regarding services, updates, and customer support.
  • Marketing: To send promotional materials (with an opt-out option).
  • Analytics and Improvement: For data analysis to enhance our Site and services.
  • Legal Compliance: To comply with legal requirements or enforce our policies.

6. Data Sharing

We do not rent or sell your personal data. However, we may share data with:

  • Affiliates and Subcontractors: For service delivery, including IT services, advertising, and analytics.
  • Third-Party Providers: Located in or outside the EEA for processing, hosting, and data storage, ensuring compliance with relevant data protection standards.
  • Legal Authorities: When required by law or for the protection of our rights or security.

7. Your Rights

You have rights regarding your personal data, including:

  • Access: Request a copy of your personal data.
  • Rectification: Request corrections to inaccurate data.
  • Erasure: Request deletion of your data.
  • Restriction: Request a halt to the processing of your data.
  • Objection: Object to data processing in certain circumstances.
  • Portability: Receive a copy of your data in a structured, machine-readable format.

Please note, these rights may be subject to legal exceptions. To exercise any of these rights, contact us at info@sppayrolls.com.

8. Data Retention

We retain your data only as long as necessary for service provision, legal compliance, and dispute resolution. Retention periods are determined by legal requirements, service needs, and our internal policies. We ensure data is securely destroyed when no longer needed.

9. Cookies

We use cookies and similar technologies to improve your experience on our Site. Types of cookies we use include:

  • Session Cookies: Temporary cookies deleted when you close your browser.
  • Persistent Cookies: Stored on your device for a set period to recognize you on subsequent visits.
  • Third-Party Cookies: Used by external services like analytics tools (e.g., Google Analytics).

You may disable cookies via your browser settings; however, some features of the Site may not function properly without them.

10. Third-Party Data Collection

This policy only applies to data collected by S P Payrolls Limited. Third-party websites and services linked through our Site have their own privacy practices, which we encourage you to review separately.

11. Data Security

We implement industry-standard security measures to protect your data from unauthorized access and breaches. While we strive to safeguard your data, we cannot guarantee absolute security due to the inherent risks of online data transmission.

12. International Data Transfers

Where data is transferred outside the EEA, we ensure appropriate safeguards are in place to maintain data protection standards, in line with EU requirements.

13. Marketing Communications

We may use your personal data for marketing purposes, but you have the right to opt-out of marketing communications at any time. You may still receive non-marketing communications, such as service-related notifications.

14. Updates to this Privacy Policy

We reserve the right to update this Privacy Policy periodically. Any changes will be posted on our website with the effective date. Continued use of our services constitutes acceptance of these changes.

15. Contact Us

If you have questions or concerns about this Privacy Policy or your data, please contact us at:

S P Payrolls Limited
Registered Office: 124 City Road, London, EC1V 2NX
Company Registration No. 11112050
VAT Registration No. 320394822
Email: info@sppayrolls.com


Last Updated: 26th August 2024

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